Board Secretary Pro-Bono

Full Job Description

WIMA is currently looking for a VolunteerBoard Secretary in its Tanzania Office.

His/her role is critically important for the board toeffectively perform and drive the competitive and performance excellence of theorganization. S/he is the gatekeeper of corporate governance excellence of theorganization. S/he needs skills and knowledge beyond that of a lawyer,accountant, corporate governance or compliance specialist. The best boardsecretary is the keeper of secrets and a prized strategic and influentialadvisors who help boards navigate the right path by avoiding risk, complying withor exceeding regulatory standards and remain faithful to organization goals andvalues.

The board secretaryresponsibilities are

Organizing meetings.  A board secretary schedules and preparesinvitations for meetings. A person in this position also creates agendasaccording to the organization’s bylaws and distributes them to members, alongwith any supporting documentation.

·       Building communication.  Being privileged with access to board membersand executives, a secretary bridges the communication gap between them. Ifpossible, they advise the board on specific issues.

·       Preparing materials . A  board secretary arranges meeting materials, such asreports and presentations, in accordance with the company’s guidelines. Thesematerials are distributed before the meeting unless the organization’sregulations state otherwise.

·       Recording minutes.  This is one of the essential secretaryresponsibilities on a board of directors. A secretary extracts key informationfrom meetings, takes detailed minutes, and sends them to the full board ofdirectors within a week. This way, board members can review materials while themeeting discussions are still “fresh” in their minds.

·       Maintaining documentation . A board secretary reviews and updatesdocuments so they contain accurate and verified information. What’s more, thisprofessional is responsible for preserving all meeting records approved bydirectors.

·       Informing board members . A secretary informs meeting attendees ofnews affecting their  board member responsibilities  and explains how it applies to them. Forexample, they should be kept abreast of recent changes in legislation orrelevant laws.

At least two years experience serving theboard and have a Board Secretary Certificate from IOD Tanzania