Finance and Contracts Director, Nutrition Program

Full Job Description

• Monitor budgets to ensure that spending occurs as planned and thatvariances are anticipated, noted, and corrected; ensure that key programpersonnel are aware of budgetary resources and are able to monitor theirbudgets respectively.
  
• Ensure all financial plans, invoices, reports, and other documents areaccurate, timely, and consistent with agency and USAID guidelines andregulations.
  
• In close coordination with the finance staff, maintain and update allthe financial documents (reports, plans) and ensure confidentiality of projectfinancial information.
  
• Review and consolidation of monthly financial reports for distributionto senior management.
  
• Review and consolidation of monthly sub-office accounts and reports toensure accuracy and to provide regular feedback to the senior leadership team.
  
• Work with regional company's Project Managers and Operations Managers toensure the project is implemented as planned and with sound program quality.
  
• Work with project team to prepare and consolidate the annual budgets inline with work planning processes
  
• Conduct refresher training for regional and operational staff of theproject on agency and USAID regulations
  
• Ensure assets are well maintained and movements documented
  
• Perform inventory reconciliation to safeguard project inventory anddistribution processes
  
• Prepare any budget revisions and projections and respond to anyquestions.
  
• Confirm availability of funds for all requests for payment or charges togrants. Monitor burn rates and advise the team on spend projections.
  
• Prepare VAT reports and ensures the refund processes are adhered to peragency and USAID guidelines
  
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•   Prepare a consolidated annual fiscal report, including a cumulative lifeof project report.
  
• Ensure that an appropriate segregation of duties exists for effectivesupport of field operations and to protect the integrity of the country officefinance and administrative operations.
  
• Prepare and revise financial and operational guidelines so that they adhere to the company's requirements.
  
• Ensure compliance with contractual obligations and deliverables in linewith USAID regulations and company policies and procedures.
  
• Manage the reporting component of the award including collectingtimesheets and reconciling them with the financial reports; oversee otheradministrative duties as needed.
  
• Actively participate in all award specific audit and donor assessments
  
  

• Minimum of seven years’ experience in financial management for large andcomplex programs funded by the U.S. Government, of which at least five yearswere working in the field of international development.
  
• In-depth knowledge of 22 CFR 226.22 CFR- 145 OMB Circulars -A122 andA-133.
  
• Demonstrated experience in management of sub awards and strategicpartnerships agreements.
  
• Demonstrated strong analytical and financial analysis skills.
  
• Excellent interpersonal skills and demonstrated ability to lead and workeffectively in team situations.
  
•   Proven ability to prepare multi-year budgets, donor financial reportsand USAID Audits.
  
• Demonstrated capacity and prior experience in supervising others as acoach/mentor to train staff and develop financial skills of colleagues.
  
• Excellent oral and written communication skills in English (professionallevel).
  
• Extensive experience working in Sub-Saharan Africa; work experience inTanzania is highly desirable.
  
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