Procurement Officer

Full Job Description

• Ensure allprocurement responsibilities are executed in the most optimal manner taking,cost, quality, delivery time, and equipment use or service requirement intoaccount,
  
• Raise anyconcerns or inefficiencies built into current procedures, arising as a matterof course, or due to changing business practices and requirements,
  
• Secureresponsible approved suppliers, ensure supplier adherence to contractobligations
  
• Prepare requestsfor proposals, tenders and quotations,
  
• Only conduct purchasing activities in accordancewith the laws taking guidance on professional practices from appropriatelyconstituted bodies such as the National Board for Materials Management or theChartered Institute of Purchasing and Supply
  
• Alert andadvising the Company regarding the legal consequences of the purchasingdecisions,
  
• Responsible forall administration related to your tasks, the safekeeping of all records, andsubmission of daily, weekly and monthly statistics and report assigned to yourfunction. Prepare, maintain, and review purchasing files, reports and pricelists
  
• Reviewrequisition orders to verify accuracy, terminology, and specifications andallocate to the right Business Unit.
  
• Track the statusof requisitions, contracts, and orders, by continuously updating KPI records.
  
• Prepare purchaseorders and send copies to suppliers and to departments originating requests.
  
• Contactsuppliers in order to schedule or expedite deliveries and to resolve shortages,missed or late deliveries, and other problems.
  
• Locatesuppliers, using sources such as catalogs and the internet, and interviewthem to gather information about products to be ordered.
  
• Prepareinvitation-of-bid forms, and mail forms to supplier firms or distribute formsfor public posting
  
• Compare prices,specifications, and delivery dates in order to determine the best bid amongpotential suppliers.
  
• Comparesuppliers' bills with bids and purchase orders in order to verify accuracy andapprove bills for payment.
  
• Monitor contractorperformance, recommending contract modifications when necessary.
  
• Adhere to Tasks/ projects issued at the time of requirement
  
• Make sure allsuppliers used have a fully filled in KYC form and keep the records.
  
• Entering andkeeping supplier bank details in the system.
  
• Perform any otherrelated duties as may be requested by the Supervisor.
  
• Prepare and conductTender Committee Meetings and prepare the minutes.
  
• Prepare yearlyprocurement plan.
  
• Prepare Suppliers database by category and update it regularly
  
  

• A Bachelors degree level in Procurementand must be registered with the Procurement Board of Tanzania.
  
• A minimum of three ( 3) ye a rs’ experience in a Procurement position incorporating analysis and problem solvingprinciples within a medium to large organization.
  
• Strong interpersonal skills
  
• Excellentcommunication skills both verbal and written
  
• Ability to work underminimal supervision
  
• Performance oriented
  
• Focused and attentive todetail
  
• Task deadline oriented
  
• Proven accuracy inorganizing personal work and schedules