Procurement Officer
Job Details
permanent
Dar es Salaam, Dar-Es-Salaam, Tanzania
CVPeople Tanzania
20.12.2023
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Full Job Description
Responsibilities
Manage company's
procurement by overseeing and ensuring the efficient and
timelyreceipt of orders to be procured, maintaining the best suppliers
and remainingcost effective. Maintain all completed procurement
records, other documents andreports in accordance with company policy
and procedures .
- Ensure allprocurement
responsibilities are executed in the most optimal manner taking,cost,
quality, delivery time, and equipment use or service requirement
intoaccount,
- Raise anyconcerns or inefficiencies
built into current procedures, arising as a matterof course, or due to
changing business practices and requirements,
-
Secureresponsible approved suppliers, ensure supplier adherence to
contractobligations
- Prepare requestsfor proposals,
tenders and quotations,
- Only conduct purchasing
activities in accordancewith the laws taking guidance on professional
practices from appropriatelyconstituted bodies such as the National
Board for Materials Management or theChartered Institute of Purchasing
and Supply
- Alert andadvising the Company
regarding the legal consequences of the purchasingdecisions,
- Responsible forall administration related to your tasks, the
safekeeping of all records, andsubmission of daily, weekly and monthly
statistics and report assigned to yourfunction. Prepare, maintain, and
review purchasing files, reports and pricelists
- Reviewrequisition orders to verify accuracy, terminology, and
specifications andallocate to the right Business Unit.
- Track the statusof requisitions, contracts, and orders, by
continuously updating KPI records.
- Prepare
purchaseorders and send copies to suppliers and to departments
originating requests.
- Contactsuppliers in order to
schedule or expedite deliveries and to resolve shortages,missed or
late deliveries, and other problems.
- Locatesuppliers,
using sources such as catalogs and the internet, and interviewthem to
gather information about products to be ordered.
- Prepareinvitation-of-bid forms, and mail forms to supplier
firms or distribute formsfor public posting
- Compare
prices,specifications, and delivery dates in order to determine the
best bid amongpotential suppliers.
-
Comparesuppliers' bills with bids and purchase orders in order to
verify accuracy andapprove bills for payment.
- Monitor
contractorperformance, recommending contract modifications when
necessary.
- Adhere to Tasks/ projects issued at the time
of requirement
- Make sure allsuppliers used have a
fully filled in KYC form and keep the records.
-
Entering andkeeping supplier bank details in the system.
- Perform any otherrelated duties as may be requested by
the Supervisor.
- Prepare and conductTender Committee
Meetings and prepare the minutes.
- Prepare
yearlyprocurement plan.
- Prepare Suppliers database by
category and update it regularly
Requirements
Knowledge
and Experience
- A Bachelors degree level in
Procurementand must be registered with the Procurement Board of
Tanzania.
- A minimum of three ( 3) ye a rs’ experience
in a Procurement position incorporating analysis and problem
solvingprinciples within a medium to large organization.
- Strong interpersonal skills
- Excellentcommunication skills both verbal and written
- Ability to work underminimal supervision
- Performance oriented
- Focused and attentive
todetail
- Task deadline oriented
- Proven
accuracy inorganizing personal work and schedules
Report Job
Procurement Officer
CVPeople Tanzania
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