Property/Facility Manager
Job Details
permanent
Dar es Salaam, Dar-Es-Salaam, Tanzania
Copper Quail
28.09.2023
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Full Job Description
Job Purpose:
Responsible
for overseeing the management of all the organization's physical
assets which include the Group’s 10+ office locations in Dar es Salaam
and across the country, a Luxury Apartment Complex, 3 commercial
office locations, 1 boutique hotel etc. The property/facilities
manager is entrusted with managing the operations, maintenance, and
administration of properties or facilities. Their primary goal is to
ensure that the properties are well-maintained, fully functional, and
capable of meeting the needs of their occupants.
Operations:
• Maintenance and Operations: Responsible for maintaining
the property's physical condition by overseeing routine maintenance,
repairs, and inspections. This includes ensuring the proper
functioning of systems such as electrical, plumbing, and HVAC.
Coordinating with external contractors for specialized repairs or
renovations may also be required.
• Asset Management:
Entrusted with optimizing the property as an asset. Develops and
implements strategies to enhance its value, efficiency, and
sustainability. This involves managing budgets, tracking expenses, and
identifying cost-saving opportunities.
•
Tenant/Occupant Management: Act as a point of contact for addressing
the needs and concerns of tenants or occupants. Handle lease
agreements, respond to maintenance requests, and ensure compliance
with safety regulations and building codes. Strive to create a safe,
comfortable, and productive environment for occupants.
• Space Planning and Utilization: Assess and optimize the
use of available space within the property. Analyse current and future
needs, plan layouts, and allocate space effectively. Collaborate with
stakeholders to understand their requirements and implement strategies
for maximizing space utilization.
Leading Team:
•
Lead and manage the corporate property team of 10+ members to provide
effective and responsive property management services.
• Develop the property management team's capacity to
deliver an excellent service.
• Assign and review the
work of subordinates, provide instructions, maintain discipline, and
resolve problems.
• Organize training sessions for the
entire team to streamline operations and ensure smooth functioning of
each section.
Reporting:
• Gather data to prepare and
present periodic reports on facility operations, including usage,
maintenance, and condition. Prepare daily, weekly, monthly, quarterly,
and annual reports for all sites.
• Establish and
maintain essential records, documents, and filing systems.
• Responsible for maintaining and updating the Daily
Management Report (DMR) and presenting it to management.
Vendors &
Contractors Management:
•
Effectively review and manage contracts for property services provided
by vendors to ensure value for money and adherence to stipulated
services.
• Manage vendors/contractors, obtain work
quotes, issue purchase orders, negotiate contracts, and evaluate
estimates.
• Manage staff/small contractors involved
in performing assigned job tasks.
• Follow up with
clients for timely release of payment to vendors and ensure all
contracted vendor payments are processed promptly.
•
Engage and oversee contracts with external vendors, suppliers, and
service providers. Negotiate agreements, monitor performance, and
ensure compliance with quality standards and budgetary
requirements.
Compliance:
• Health and Safety: Maintain a
safe and secure environment by implementing safety protocols,
conducting risk assessments, and ensuring compliance with health and
safety regulations. Coordinate emergency preparedness plans, including
evacuation procedures and disaster recovery.
• Ensure
compliance with safety regulations and statutory requirements.
• Ensure buildings meet health and safety and energy
efficiency standards.
• Sustainability and
Environmental Management: Develop and implement initiatives to reduce
energy consumption, manage waste, and enhance the property's
environmental performance. This may involve integrating renewable
energy sources, implementing recycling programs, or adopting green
building practices.
• Formulate Standard Operating
Procedures (SOPs) for equipment and building utilities to ensure
appropriate and safe operations.
• Ensure timely
payment of all required compliance government statutory permits and
availability of necessary certificates, such as OSHA and Fire
certificates.
Academic &
Professional Qualification
• Must be a graduate
in Bachelor of Civil or Mechanical Engineering
• Broad
scope of Maintenance and Construction knowledge
•
Written and oral fluency in Kiswahili, and business proficiency in
English
Relevant working
experience:
• Minimum 10 years’ experience, or
combination of training and experience in similar role years
• Experience with contracting, procurement, and proposal
processes
• Knowledge of appropriate software,
equipment and security systems
• Experience with the
security and maintenance of large facilities
• Project
planning and management
• Commercial Driver’s License
(CDL)
• Critical thinker and problem-solving
skills
• Healthy, Safety and Environmental
Standards
We are looking for is
someone with a wide experience range – commercial offices, warehouses,
residential, less bothered about hospitality but it’s a plus if that
do have it.
It needs to be someone who is used to
managing multiple locations 10+ at once.
Someone with management of security is also helpful.
Engineering background/qualification as necessary.
Kindly consider your application
unsuccessful should you not be contacted within 7 working days!
Many thanks
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Property/Facility Manager
Copper Quail
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