Secretary

Full Job Description

Our client is looking for an organized Secretary to perform administrative tasks as well as welcome guests and clients to the office. The secretary is responsible for answering phone calls, responding to emails, and scheduling meetings. To be successful as a Secretary, you must be able to multitask. A good Secretary has excellent interpersonal skills as well as administrative experience.

• Processing, typing, editing, and formatting reports and documents.
  
• Filing documents, as well as entering data and maintaining databases.
  
• Liaising with internal departments and communicating with the public.
  
• Directing internal and external calls, emails, and faxes to designated departments.
  
• Arranging and scheduling appointments, meetings, and events.
  
• Monitoring office supplies and ordering replacements.
  
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
  
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• Observing the best business practices and etiquette.
  
• Welcoming visitors and clients.
  
• Preparing conference rooms for meetings.
  
• Making travel arrangements for executives.
  
  

• Formal qualification in office administration, secretarial work, or related training.
  
• 1-2 years of experience as a secretary or any other related position would be advantageous.
  
• Advanced proficiency in managing documents, spreadsheets, and databases.
  
• Ability to liaise internally and externally on administrative matters.
  
• Exceptional filing, recordkeeping, and organizational skills.
  
• Working knowledge of printers, copiers, scanners, and fax machines.
  
• Proficiency in appointment scheduling and call forwarding systems.
  
• Excellent written and verbal communication skills.
  
• Exceptional interpersonal skills.
  
• Excellent verbal and written skills in English and Kiswahili.