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Finance & Administration Officer
Posted 12 days ago
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Job Description
The Finance & Administration Officer is responsible for managing and supporting routine office operations, finance functions, and administrative activities. The role ensures that financial transactions are accurately recorded and that administrative support is efficiently delivered across the organization. The position serves as a vital link between staff, clients, and stakeholders, ensuring smooth internal operations and compliance with relevant policies and regulations.
Responsibilities Finance & Accounting· Manage day-to-day financial transactions and maintain accurate financial records.
· Process invoices, receipts, payroll, and statutory deductions (PAYE, SDL, NSSF, WCF, City Service Levy).
· Enter financial data into QuickBooks and ensure completeness and accuracy.
· Prepare monthly, quarterly, and annual financial reports.
· Support audits by preparing required documentation and ensuring internal controls are followed.
· Coordinate banking activities including setting up, managing, and balancing accounts.
· Assist the Country Buiness Manager in financial data analysis and budget preparation.
Administration & Office Management· Oversee general office operations and support administrative functions.
· Maintain proper filing and documentation of financial and administrative records.
· Ensure accuracy in documentation, invoicing, and client communication.
· Support procurement processes and inventory control.
· Process staff payroll and benefits.
Compliance & Process Review· Ensure timely preparation and submission of statutory returns.
· Review and improve internal financial and administrative processes.
· Implement internal controls and ensure policy compliance.
RequirementsKnowledge and Experience· Bachelor’s Degree in Accounting, Finance, or a related field from a recognized institution.
· Minimum 2 years of experience in finance and administrative roles.
· Proven ability to manage financial transactions and office operations.
· Experience working with QuickBooks or similar accounting software.
· Strong understanding of financial regulations and statutory obligations in Tanzania.
· Excellent organizational and multitasking skills.
· High level of accuracy, integrity, and attention to detail.
· Strong interpersonal and communication skills.
· Ability to work under pressure and meet tight deadlines.
· Fluency in both English and Kiswahili.
· Professional appearance and demeanor.
· Respectful and tactful when dealing with clients and staff from diverse backgrounds.
· Punctual, reliable, and self-motivated.
· Proactive with a problem-solving attitude.
(RFP300679) ASSISTANT II-FINANCE: TANZANIA
Posted 14 days ago
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Job Description
ASSISTANT II- FINANCE- JOB ADVERT
THE ORGANIZATION
The Alliance of Bioversity International ( and the International Center for Tropical Agriculture (CIAT) ( delivers research-based solutions that harness agricultural biodiversity and sustainably transform food systems to improve people’s lives. Alliance solutions address the global crisis of malnutrition, climate change, biodiversity loss, and environmental degradation.
With novel partnerships, the Alliance generates evidence and mainstream innovations to transform food systems and landscapes so that they sustain the planet, drive prosperity, and nourish people in a climate crisis.
The Alliance is part of CGIAR, a global research partnership for a food-secure future.
About the position
The Alliance is looking to recruit for the position of Finance Assistant. The Finance Assistant will be part of a dynamic Alliance team based at the Tanzania country office. The Finance Assistant will be reporting to the Country Office Administrator. The incumbent will be assisting in ensuring timely and accurate registration of transactions, robust treasury operations in compliance with internal controls and statutory requirements. As part of the country Business Operations and Finance (BOF) team, the incumbent will work in close collaboration with Operations, Human Resource, PLANS (Project Financial Analysis & Support) Project support team and hosted entity leadership.
Main Responsibilities
Assist in clearing budget commitments and tracking budget utilization to ensure financial accuracy and compliance.Assist in the effective running of banking operations ensuring all bank/cash accounts are duly reconciled and balances maintained for seamless office requirementsEnsure payments and liquidated expenses are duly documented, checked, posted, and stored in accordance with institutional financial procedures and GAAP.Check and verify supporting documentation for all payment and liquidation transactions before processing.Work closely with the Finance Analyst, PLANS, and administrative teams to ensure the timely processing of payments in accordance with ABC policies and procedures.Assist with the provision of documentation for institutional and project audits, ensuring timely submission of audit information, compliance with audit requirements, and implementation of audit recommendations.Support effective cash flow management by working closely with different business units to ensure adequate cash resources for Alliance operations.Prepare journal vouchers (JVs) and payment vouchers (PVs) for posting by the Finance Analyst into the ERP system accurately and in a timely manner.Analyse supplier balances regularly to monitor payables and flag irregularities in consultation with the Finance Analyst.Assist in maintaining an efficient archiving system for proper filing and retrieval of accounting documents per donor and Alliance policy.Assist in the timely settlement of account payables from Alliance vendors.Education qualifications and experience
University degree in Business Administration, Finance, Accounting, or related fieldStrong proficiency in the English language, both written and spokenExcellent interpersonal skills including the ability to work effectively with other national and cultural backgroundsExcellent organizational and problem-solving skillsStrong client service orientationHigh degree of integrity and transparencyProficiency in Microsoft office suite, with good practical knowledge of Excel and ERP systemsAt least two (2) years of work experience in finance in an international organization including budgeting, accounting guidelines and financial management of projectsTerms of employment
This is a nationally recruited position based in Arusha, Tanzania. The initial contract will be for one (1) year, subject to a probation period of three (3) months and is renewable depending on performance and availability of resources. This position is graded at BG04 level with a minimum basic salary of TZs 915,305.00 . This grade is in a scale of BG01 to BG14 (BG14 being the highest level according to the Alliance job classification policy). We offer a competitive salary and excellent benefits including but not limited to insurance, retirement plan, staff training and development, paid time off and flexible working arrangements.
The Alliance Bioversity-CIAT offers a multicultural, collegial research environment with a competitive salary and excellent benefits. We are an equal opportunity employer, and strive for staff diversity in gender and nationality
Applications
Applicants are invited to visit to get full details of the position and to submit their applications. Applications MUST include reference number RFP300679 Assistant II-Finance: Tanzania as the position applied for. Application and CV should be saved as one document using the candidate’s last name, first name for ease of sorting.
Note: The Alliance does not charge a fee at any stage of the recruitment process (application, interview meeting, processing or training). The Alliance also does not concern itself with information on applicants' bank accounts.
Applications closing date: 9th August 2025
Please note that email applications will not be considered.
Only short-listed candidates will be contacted.
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