9 Procurement Specialists jobs in Tanzania

Position: Country Procurement and Logistics Manager – Roster Africa

Reporting Relationship: Country Representative

Location: to be defined according to needs

Type of contract: Assignments may range from short-term to long-term, depending on organization needs (from 2 to 12 months)

Starting date: according to programme needs

Gross Salary: to be defined according to the candidate’s profile and WeWorld Compensation Policy

Application deadline: 05/11/2025

ROSTER

WeWorld has opened a Roster for Country Procurement and Logistics Managers with strong experience in humanitarian supply chain management.

Shortlisted candidates will be contacted for an interview, and the roster will remain valid for one year. Those included will become part of a pool of professionals who may be contacted when needed, without undergoing a new competitive process.

Being included in the roster does not guarantee immediate or future collaboration with WeWorld.

Assignments may range from a few months up to one year, depending on specific needs. Locations will primarily be those in Afrifa, where the organization is operating, though other destinations may also be offered (within or without the region).

Purpose of the Role

The Country Procurement and Logistics Manager is responsible for coordinating mission procurement and logistics, ensuring compliance with organisational and/or donor rules and procedures, and providing optimal support to projects and programmes.

The main responsibilities of the Country Procurement and Logistics Manager include:





Defining, implementing, and coordinating the procurement and logistics strategy and activities

Supporting the Country Representative in monitoring mission security

Designing, initiating, and implementing a training plan for procurement and logistics staff, with a focus on progressive empowerment

Managing international and national staff, as well as the budget under his/her supervision



Main tasks and responsibilities

General Responsibilities





Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines

Ensures adherence to the Global Manuals and guidelines in Country

Ensures the procurement and Logistics Department and its teams are involved and contributing to every step of the supply chain and project cycle to ensure efficiency

Implement capacity building sessions for the procurement and logistics team through specific training plans based on periodic capacities assessment

Ensures the Proc&Log HR setup is proactively and properly sized to the level of operations

Ensures the team under his/ her supervision respects HR and ethical standards

Ensures smooth collection and/or dissemination of relevant procurement and logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points)

Establish and maintain a pro-active inter-departmental communication and collaboration with Finance and Program

Regularly participate to coordination meetings, workshops, and working groups related to Logistic conducted in Country or online; promote ad hoc meetings with partners and other actors in Country

Support the Country Representative in conducting Risk Assessment and tailoring Risk Mitigation Measures

Supporting the implementation of the safety and security of the WeWorld staff and premises, under the supervision of the Country Representative or his/her delegate.

Provide extended supervision to field offices

Participates in audits processes, ensuring the logistics and procurement documents are timely available



Procurement





Supervises and support the management of Procurement Procedures in accordance to WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion

Supervise the creation and update of Project Procurement Plan by participating, in coordination with Programme team, in the definition of initial Project Procurement Plans and follow-up updates.

Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs

Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts

Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews

Enforces Performance management processes for evaluating new/existing vendors and record information

Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs

Forecasts all upcoming launches and status updates as to balance the Procurement workload in accordance with projects goals and timing



Fleet Management





Supervises the optimization of the fleet

Ensures the respect of standards vehicle management procedures

Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning…)

Conducts spot checks of vehicle condition and equipment



Assets/ Equipment Management





Ensures the respect of standard procedures and ensure the implementation of specific controls/checks

Ensures the correct management and the follow up of the equipment used on the mission (asset/equipment management database, coding, distribution, handover)

Ensures regular inventory are done and feed properly the mission’s procurement tactics



Warehouse and Premise Management





Supervises and supports the Logistics team to ensure the office has necessary supplies and equipment and all items are well maintained

Provides advice and guidance on all warehouse management related matters and conducts on-the-job training to warehouse management



Reporting





Centralizes all logistics information available on the mission and consolidates the required monthly reports

Assess logistics intra and inter department reporting quality for accuracy, punctuality and effectivity and support logistics staffs in deploying effective reporting structure

Is responsible for preparing supplies/service provider data base and draft resource map for existing projects

Supervise the use of procurement tracking tools (PRFU, CFU, derogation tracker, PPP tracker)

Provides inputs of procurement data for Interim and final procurement reports in accordance with donor requirements



Security Management





Participation in context analysis and information gathering alongside the Country Representative

Define, update and monitor the effectiveness of the security plan at national level under the supervision of the Country Representative

Contributes to the implementation safety & security guidelines, SOP & plans

Supports the preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans

Participates actively to logistics and security coordination as well as information meetings



HR Management





Establishes the work schedule of the logistics team in Country, delegates activities and monitors their execution

Supports, coaches and evaluates the mission's logistics and procurement staffs

Organizes training courses for Country logistics and procurement department, in particular by running workshops on various logistics and procurement topics

Forecasts logistics and procurement HR requirements and structuring the department (lead in the recruitment process whenever necessary)

Briefs all new employees (national and expatriate) on logistics and procurement procedures, templates, chain of communication, etc.



Job Specifications

Essential Requirements

Qualifications and Knowledge





Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics

Relevant qualifications or training courses desirable

Fluency in English and French, written and oral

Good knowledge of MS Office



Professional experience





Minimum 3 years’ relevant working experience in emergency context or related fields as Logistics or Procurement Manager

Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs

Knowledge of the main donor regulations (ECHO, UN, DEVCO, AICS)

Experience in logistics management

Experience in security management



Skills and Abilities





Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations

Strong flexibility to work in structured and not-structured logistics team

Capacity to work under stress, autonomously and in problems prevention/resolution

Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues

Good communication, negotiation skills and sensitivity in dealing on critical issues

Commitment and demonstrated skills to build staff capacity in the areas of procurement and logistics management, supervision and monitoring

Strong organizational and problem-solving skills with analytic approach

Strong interpersonal, management and leadership skills

Ability to integrate and work well within multi-ethnic and multicultural teams

Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid



Desirable requirements





Fluency in another language (Portuguese, Arabic, Spanish)





How to apply

Send CV and Cover Letter at: recruitment process may be closed early if a suitable candidate is found.

Due to the large number of applications, we apologise in advance and will only respond to those profiles deemed suitable for the role.